TWHCA

Woodland Heights Community Association/Board of Directors

Meeting Minutes

July 10, 2006

Opening:

The eighth meeting of the new Board of Directors of the Woodland Heights Community
Association was called to order at 7:03 p.m. on Monday July 10, 2006, at the home of
John Kenny by President/Chair L. Bentley.

Present:

Lee Bentley President/Chair _
John Hay Vice President _
John Kenny Board Director _
Sandy Mackay Treasurer _
Bob McKnight Board Director _
Cyrese Samuel Secretary _
Ian Taylor Board Director _
Bill Waterhouse Board Director/WHPL Rep. A

A. Approval of Agenda

The agenda was unanimously accepted with the addition to Other Business to
include a guest coming to share his thoughts regarding the Club House.

B. Approval of Minutes of last Board Meeting

S. Mackay moved that the minutes of June 5, 2006 be accepted with one change
and B. McKnight seconded it. The minutes were unanimously accepted.

C. Open Issue

1. B. McKnight gave a report on the Club House. He stated that the Club House
Questionnaire results had been sent to the new trustees and placed on the
TWHCA website.

B. McKnight gave an update from the discussion with Woodland Alliance
regarding the Club House. He shared that Woodland Alliance would like to
establish an "all in" cost of $800,000.00.

B. McKnight shared that Alex Troop had asked for a brief set of design directions.
B. McKnight did up a general guideline. (See email titled "TWCA CLUBHOUSE
DESIGN, July 4th, 2006). The Board discussed the items in the guideline and the
use of the facilities and a few modifications where suggested. The Board also
discussed the amount of $800,000.00 and whether we were limiting things by
accepting that number, when there would be more capital expected.

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L. Bentley suggested that seeing we are not design experts, that perhaps the best
course of action would be to let Woodland Alliance, having been equipped with
the questionnaire information, look at their costs and give us their plan.

J. Hay mentioned that the Club House is still being marketed on the website as it
was sold to those who had already purchased lots prior to Woodland Alliance
becoming the new owners.

B. McKnight suggested that items 7 & 8 from the proposed guideline not be listed
as optional.

S. Mackay suggested that a space for admin and supplies storage be added to the
guideline.

J. Kenny asked if the next meeting with Woodland Alliance regarding the Club
House could be had here in Woodland Heights. L. Bentley replied that he felt that
Woodland Alliance would be open to that.

L. Bentley suggested that Woodland Alliance do up three possible renderings of
the Club House, one without a pool, one with an indoor pool and one with an
indoor and outdoor pool. He also recommended that Woodland Alliance present
their designs with a Q&A time at the next AGM in October.

B. McKnight asked if he could put together subcommittees for design control,
costing for ancillary items such as chairs, appliances, etc., and the research into
workout equipment and costs. The Board agreed that he could put together
subcommittees.

Action Item Completion Date

1.1 B. McKnight is to make a few adjustments on the July/17/2006
guideline for the Club House.

1.2 B. McKnight to look into a more accurate number July/17/2006
than the $800,000.00 based on funds and number
of homes.

1.3 B. McKnight to share information with Alex Troop Prior to August/08/06
and invite him to present the new concept of the
Club House design at the next AGM.

1.4 B. McKnight to put together necessary Open
subcommittees as per his request.

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1.5 B. McKnight to give Club House update. August/08/2006

2. I. Taylor gave update on Communications/Membership. He stated that he sent out
a communication regarding fees, and that approximately twenty people had not
paid to date.

B. McKnight suggested that a 2nd notice be sent out for those who have fees
outstanding.

Action Item Completion Date

2.1 I Taylor to send out email/paper 2nd notices. July/17/2006

2.2 I. Taylor to give Communications/Membership August/08/2006
report.

3. J. Kenny gave a report on the Nature Sanctuary. He stated that he has had no
response from R. Tapley to find out if the process of the approvals for the berm
had been successfully completed. He stated that he is also still waiting to hear
from Robin for his approval to put his report on the TWHCA website.

Action Item Completion Date

3.1 J. Kenny to give an update on Nature Sanctuary. August/08/2006

4. S. Mackay gave an update from the meeting with Woodland Alliance. He stated
that the Trust Account is repaired, adjustments will be made and that Woodland
Alliance would be filing the T3 taxation form and would have an external audit be
completed by a firm of public accountants.

L. Bentley stated that the new Trustees were effectively and appropriately
appointed and that the trust continues under Woodland Alliance. He shared that
the new Settlors are Woodland Alliance and that the new trustees are Tim
Bankier, Alex Troop and Noah Mintz.

S. Mackay went over the Treasurers report that he handed out to the Board. (See
report dated June 30/06 Monthly Statement of Revenue and Expenses,
Contingency Reserve, and Bank Account Recap).

S. Mackay shared that as a result of the notices sent out by I. Taylor, revenue
came in.

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B. McKnight motioned to accept the Treasurer Report as written. J. Hay seconded
it and Board unanimously accepted.

Action Item Completion Date

5.1 S. Mackay to give updated Treasurer Report. August/08/2006

D. Other Business

1. J. Kenny gave an update regarding signs in our Community. He shared that he had
made contact with someone to have more professional signs be made available for
purchase for those wanting to post signs i.e. House for Rent. He also shared that
he had noticed that the commercial signs were gone and he asked if he should be
contacting the real estate companies regarding the number on signs placed on a lot
for sale. B. McKnight commented that his concern was not so much about the
number of real estate signs posted on a property, but rather that the signs not be
nailed into trees but instead pegged into the ground.

Action Item Completion Date

D1.1 I. Taylor to put notice on the website regarding August/08/2006
regarding the availability of sign

2. Ron Howald thanked the Board for allowing him to come and share his thoughts
regarding the Club House. He shared his perspective as a Grandparent and his
desires about the Club House being a place where he could take his grandchildren
to enjoy. A place that would have a swimming pool and perhaps an outdoor play
area. He shared that he would like to see a bar or restaurant. He asked that we
would not have Woodland Alliance dictate to us what the Club House would be,
and suggested that we approach Woodland Alliance with all that we would like to
have for a Club House, see what we receive, and if necessary negotiate for more.

Action Item Completion Date

D2.1 None

3. L. Bentley asked that a copy of the revised minutes be sent to Alex Troop and that
he be invited as a guest to our next board meeting.

Action Item Completion Date

D3.1 C. Samuel to send copy of revised minutes to Alex. Prior to Aug/08/2006

D3.2 B. McKnight is to extend an invitation to Alex for Prior to Aug/08/2006
next Board Meeting.

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4. L. Bentley asked that all the Board Members give thought to possible items for
the agenda for the next AGM to be discussed at next board meeting.

Action Item Completion Date

D4.1 Board members are to come prepared with August/08/2006
suggestions for agenda items for the next AGM.

E. Agenda for Next Meeting

1. Approval of Agenda - Lee Bentley

2. Approval of Minutes - Lee Bentley

3. Clubhouse Committee Report - Bob McKnight

4. Communications/Members Committee Report -Ian Taylor

5. Nature Sanctuary Committee Report - John Kenny

6. Treasurer Report -Sandy Mackay

7. Agenda Items for AGM Discussion - All Board Members

8. Other Business - B. McKnight would like to raise the question as to whether or
not we should work towards having three directors turning over each year,
exclusive of representation from the developer.

Adjournment:

Meeting was adjourned by Chair, L. Bentley at 9:10 p.m. The next board meeting will be
at 7:00 p.m. on Tuesday August 8th, 2006 in the home of John Kenny.

Minutes submitted by: Secretary - Cyrese Samuel

Approved by: