TWHCA

WoodlandHeightsCommunityAssociation/BoardofDirectors

Meeting Minutes

March 24, 2007

Opening:

The third meeting of the 2006/2007 Board of Directors of the Woodland Heights
Community Association was called to order at 1:42 p.m. on Saturday March 24, 2007, at
the home of John Hay by President/Chair L. Bentley.

Present:

Lee Bentley President/Chair _
Bill Boyd Treasurer _
Irene Chmil Board Director A
John Hay Vice President _
John Kenny Board Director A
Cyrese Samuel Secretary _
Ian Taylor Board Director _
Alex Troop Board Director _
John Wright Board Director _

A.ApprovalofAgenda

L. Bentley asked that a motion be made to accept the agenda. I. Taylor moved
that the agenda be accepted, A. Troop seconded, the agenda was unanimously
accepted and the motion was carried.

B.ApprovalofMinutesoflastBoardMeeting

L. Bentley asked that a motion be made to accept the Board Meeting Minutes of
January 20, 2007. J. Hay moved that the minutes be accepted, J. Wright seconded,
the minutes were unanimously accepted and the motion was carried.

C.OpenIssue

1. L. Bentley read an email from I. Chmil dated Thursday March 22, 2007 regarding
her resignation, which read as follows: "Lee, after agonizing over this decision, I
find it necessary to resign from the Board of Woodland Heights. My business and
personal life are so hectic that I am unable to focus on little else. Therefore, I feel
that I cannot devote the time and effort to sit on the Board. Although I
volunteered, it has become apparent that I can't juggle everything. I apologize for
the inconvenience this will cause, but I am truly unable to do this. Regards, Irene
Chmil."

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None

2. J. Wright gave an update from the previous two Club House Committee meetings.
He summarized that Gord Laxton had done up alternative Club House conceptual
drawings. One with and one without a pool included based on 1,500 sq. ft. foot
print which included a first floor, second floor, and loft.

J. Wright stated that from the committees view the rooms became much smaller
than the drawings shown at the AGM and they thought it was a little bit of a risk
in having all elements in but none of the proper size.

J. Wright stated that A. Troops' budgeted cost for a pool was not far off. He stated
that one concept put forth from the committee, was to take a "master plan"
approach. Whereby, the Club House could be designed so that a pool could be
added on in the future, or at least have a foundation set for a pool enclosure post
construction of the Club House. He stated that in taking that approach the building
interior wouldn't have to be as small and that in the future funds could possibly be
raised for a pool.

J. Wright stated that a couple of the committee members had conducted some
research into pools and it showed that it would be better to have an indoor pool
sealed off from the main building so that the effects of moisture to the rest of the
Club House would not be a problem. The committee suggested that in the future
an outdoor pool could be built to allow for an attached enclosure at some point
further into the future.

J. Wright stated that in the Club House Committee meeting held on March 4,
2007 A. Troop was told that the Club House Committee liked the layout of
Gordon's design shown at the AGM. A. Troop was asked how much to the
original design could be kept in the new one. He was asked of the possibility of
doing a lot swap to help bolster the budget, and he was also asked what the
expected time was in regards to the start of the construction of the Club House.

J. Wright gave an update from the Club House Committee meeting that had taken
place just prior to the Board meeting. He stated that the Club House Committee
discussed how we could work with the 1500 sq. ft. designs given by Gordon.

J. Wright stated that the committee discussed the possibility of a lot swap and that
there was a sense that the loss of the view from the present lot site could be a
factor to take into consideration since it could possibly cause a negative reaction
in the community or among those who purchased their lots in consideration to
their proximity to the Club House.

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J. Hay asked if having a Club House on another site further into the community
could make it vulnerable to vandalism.

A. Troop stated that he had given the "lot swap" idea more thought and that only
lots in Phase 4 would work where there were presently no abutting lot owners to
be affected by the placement of the Club House. The Board discussed the benefits
of having the Club House near to the entrance of the Nature Sanctuary.

A. Troop stated that there was a zero dollar lot between lot 26 and 27 and if the
present Club House lot was to be sold that the profits of the sale could be split
50/50 between The Woodland Heights Community Association and Woodland
Alliance.

J. Wright stated that if the Club House was set back further on the site that we
could get a view of the pond in the Nature Sanctuary.

A. Troop stated that a "lot swap" could add $150,000 to the budget and that it
could be an Eco Club House.

J. Wright stated that he thought it would be a reasonable offset, a trade of the view
for the interconnectivity with the Nature Sanctuary.

L. Bentley stated that if we could create and environment where we could gain
dollars for the capital budget and if the trade off is a good one that we should look
into it. J. Wright stated that it could gain $150,000 for the capital budget and A.
Troop stated that he felt that it would be a good trade off. The Board discussed the
option further.

A. Troop stated that one of the benefits of doing the swap was that it could give
funds for the pool. J. Wright mentioned that another benefit would be that those
with mobility challenges could have a transition spot from the Club House to the
paths in the Nature Sanctuary.

L. Bentley asked if it was doable. A. Troop stated that he couldn't see any
problem with getting the lots rezoned.

L. Bentley asked if having it in the Nature Sanctuary would allow for a tax
benefit. J. Wright stated that an interpretive piece element could allow for that.

L. Bentley reported that A. Troop indicated if the committee and Board could
commit to having their part done in regards to the approval of a design and the
acceptance of a "lot swap" among the Association Members by October 2007
(next AGM), that Woodland Alliance could begin construction in the Spring of
2008.

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L. Bentley asked if the lot swap could possibly infringe on the preceding history
with Ducks Unlimited in the Nature Sanctuary. A. Troop wasn't certain. A. Troop
stated that he would have an answer on the new lot site within a week.

L. Bentley stated that if the Club House were to be constructed at the new
location, then the Nature Sanctuary Committee and the Club House Committee
would have to work closely together.

ActionItemCompletionDate

2.1 A. Troop is to get back to the Club House March/31/2007
Committee with an answer on the new lot.

2.2 J. Wright is to give a Club House Committee May/05/2007
update report at the next Board Meeting.

3. I. Taylor gave a Communications Committee report. He stated that the database
shows 92 lot owners in all of which 3 are Woodland Alliance's which left 89 lots
of which 59 members had paid their dues and were in good standing. He stated
that there were 60 web ids active. He also stated that there were actually 28
owners who have not paid.

I. Taylor stated that in the next two months he would have to send out paper
invoices.

A. Troop asked I. Taylor if he had an updated site plan on the website. I. Taylor
stated that he had a copy of the one that was in the office. A. Troop said that he
would send a copy of the new plan in a format that could be placed on the
website.

ActionItemCompletionDate

3.1 I. Taylor is to send out invoices to the 28 members May/05/2007
who have not paid.

3.2 A. Troop is to send a copy of the new site plan May/05/2007
to I. Taylor to put on the website.

3.3 I. Taylor is to give a Communications/Membership May/05/2007
Committee update report at the next Board Meeting.

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4. L. Bentley shared that J. Kenny had had a bad fall and was not present to give a
report. We all wish John well and a speedy recovery.

A. Troop stated that the Town of Huntsville are not interested in selling back the
park land at this time, however they could revisit it.

ActionItemCompletionDate

4.1 J. Kenny is to give a Nature Sanctuary Committee May/05/2007
update report at the next Board meeting.

5. B. Boyd gave the Treasurer's report. He handed out updated financial statements
(see handouts titled "The Woodland Heights Community Association Statement
of Revenue and Expense For the Year Ended August 31, 2007 Year to 24-Mar-
07"; "The Woodland Heights Community Association Bank Account Recap At
March 24, 2007"; and "The Woodland Heights Community Association
Contingency Reserve"). He stated that there was revenue of $3,200 and very few
expenses, the biggest expense being in regards to the Nature Sanctuary. He also
stated that there was presently $5,717.40 in the bank account and that the
expenses from the AGM had been accrued into last year.

L. Bentley stated that an increase of FOCA membership fees should be
recognized in the budget

J. Wright moved that the Financial Statements be accepted. I. Taylor seconded,
the Financial Statements were unanimously accepted and the motion was carried.

ActionItemCompletionDate

5.1 B. Boyd is to give the Treasurer report at the May/05/2007
next Board meeting.

D.OtherBusiness

1. L. Bentley talked of I. Chmil resignation that left an empty space on the Board of
Directors and also left the Enhancement Committee without a Chairperson. The
Board discussed whether it was necessary to fill the Board position at this time
and it was agreed that it was not necessary. L. Bentley stated that there was a need
for a Chairperson for the Community Enhancement Committee. J. Hay
volunteered. L. Bentley asked J. Hay to put together a mandate for the committee.
L. Bentley also asked J. Hay to phone Ron and Leslie to let them know that there
is a committee. I. Taylor was asked to put an announcement on the website
regarding I. Chmil's resignation.

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2. A. Troop stated that he could possibly put a covenant on the corner lot, to allow
for garden/planting maintenance. He showed reference plans for all the
easements; lots 14,15 and 4 have easements. He stated that perhaps parts of lots
19 & 20 at the other entrance into Woodland Heights could have easements.

3. L. Bentley asked J. Hay if he could review the Pine Ridge by-laws especially in
regards to fees and dues collections. B. Boyd stated that he had talked to the
Treasurer of Pine Ridge and that he was told that they collected their fees/dues
quarterly and that they can put liens on people's properties for not paying. J. Hay
stated that he didn't feel that we could put a lien on properties. B. Boyd said that
Pine Ridge haven't had to actually put liens on properties because the by-law is an
effective deterrent.

4. J. Hay asked if anything was being done to clear up the trees on lots that had been
left fallen after the storm. C. Samuel stated that Chuck MacDougall had already
made an effort to inform vacant lot owners. A. Troop stated that this was Chuck's
to take care of.

6. J. Hay stated that someone had dumped tires on Royal Oak. A. Troop said that he
would talk to the Site Supervisor.

7. There was further discussion by the Board regarding the benefits of the possible
lot swap.

ActionItemCompletionDate

D1a) J. Hay is to put together a mandate for the May/05/2007
Community Enhancement Committee.

D1b) J. Hay is to call Ron and Leslie to let them know April/30/2007
that there is a committee.

D1c) I. Taylor is to put an announcement on the website April/30/2007
in regards to I. Chill's resignation.

D3 J. Hay is to review Pine Ridge's by-laws. May/05/2007

D6 A. Troop is to speak to the Site Supervisor April/30/2007
regarding the tires left on Royal Oak.

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E.AgendaforextMeeting

1. Approval of Agenda - Lee Bentley

2. Approval of Minutes - Lee Bentley

3. Community Enhancement Committee Report - J. Hay

4. Club House Committee Report - J. Wright

5. Communications/ Membership Committee Report - I. Taylor

6. Nature Sanctuary Committee Report - J. Kenny

7. Treasurer's Report - B. Boyd

8. Pine Ridge by-law review report - J. Hay

9. Other Business

Adjournment:

The meeting was adjourned by Chair, L. Bentley at 3:17 pm. The next board meeting will
be held on May 5, 2007 at 1:30 pm at the home of L. Bentley.

Minutes submitted by: Secretary - Cyrese Samuel

Approved by: